Print Entries

Quick Index

1. Preparing print entries
2. Eligible prints
3. Printing made easy - print offer from Genesis
4. Labelling prints
5. Packaging prints
6. TPOTY Exhibitions & Journey Five book
7. Entry fees
8. Entry form
9. Sending in your images
10. Sending prints, CDs or DVDs by international courier
11. Return of prints
12. Keeping YOU informed
13. Keeping US informed
14. Entry problems

How to enter prints:

1. Preparing Print Entries:

   Please follow these instructions carefully when preparing your prints. We receive a large number of prints every year so it is very important that we can quickly and easily identify who entered every print.

2. Eligible prints:

   We can only accept prints up 30cm (or 12 inches) on the longest side. Prints should be unmounted (so please don't stick them onto card!). Mounted prints will disqualified.

   Prints produced on an inkjet, or similar printer, are acceptable provided that they are of good quality. You can either produce your own prints or submit prints which have been printed professionally.

3. Printing made easy - print offer from Genesis:

   Genesis Digital Imaging, is offering a 50% discount off the cost of its high-quality lambda prints, plus a special shipping rate of £3 plus VAT to deliver prints to the TPOTY offices.

   If you would like to submit professional prints but do not have access to a suitable print service, or if you live outside the UK and would like to submit professional prints but want to keep the cost of international couriers or air mail down, this could be useful for you. Simply upload your images to Genesis and quote TPOTY in your upload message to take advantage of the discounted shipping on top of the 50% discount on lambda prints. To learn more about this service, please email us.

4. Labelling prints:
   Prints must be clearly labelled on the back. They must all carry the following information:
   • your name
   • your nationality
   • your address
   • the location of the shot and what it shows
   • the type of camera used, exposure, shutter speed

   If you are having prints produced by Genesis, and they are sending them direct to us, you will need to mail or email the captions to us, as Genesis does not caption the prints.

5. Packaging prints:
   Each separate Portfolio or Young TPOTY portfolio, Conde Nast Traveller Award, New Talent, One Shot or First Shot entry must be sealed in a separate envelope. Please write the category name and your name and address on the envelope. Please do not mix portfolios within the same sealed envelope, as such entries will be disqualified.

6. TPOTY Exhibitions & Journey Five book:

   If you wish your images to be considered for TPOTY exhibitions or for inclusion in the TPOTY portfolio book Journey Five, please also supply a CD or DVD of your images (high resolution – 300dpi), together with your print entry. These disks will not be returned, but all disks will be destroyed after publication. We will notify you in advance if your images are selected.

   If you are using the Genesis Digital Imaging service please instruct Genesis to forward the digital files to TPOTY with the prints in your upload message

7. Entry fees:

   Work out your entry fees (entry is free to those aged 18 and under) and pay either by cheque, credit or debit card or online, as detailed on the Entry Fees page. Payment must be made in GBP sterling – we cannot accept international currencies, though we can accept international bank transfers. If you wish to pay by bank transfer, please contact us for details.

8. Entry form:

   You can download an entry form for your print entry here. Please print it out, complete it, and submit it with your prints.

9. Sending in your images:

   Your sealed, labeled envelopes should be mailed in one package, together with your entry form, an appropriate entry fee or proof of online payment and return envelope (if required).

   Please write your name and return address clearly on the back of the package. (Please also see the sections on Return of Prints and Sending by International Courier, below).

   Entries should be sent to:

   Travel Photographer of the Year
   20 Yew Tree Courtyard
   Framlingham Road
   Earl Soham
   Suffolk
   IP13 7SG
   England

   Closing date - We will accept entries postmarked or sent by courier on or before 17th September 2012 and which arrive with us by 24th September 2012, but, if possible, please send in your entries as early as you can. It helps us avoid a massive administration task if you don't all leave it to the last minute! We receive 90% of entries in the last week before the closing date so any entries that come earlier really do help us to prepare for the judging much quicker.

10. Sending prints, CDs or DVDs by international courier:

    If you wish to send your entries by international courier, please follow these instructions:

    IMPORTANT

    Please do NOT give a commercial value for the package, or just put a very low one – e.g. £5. If you must put a commercial value on the package, you must tick the box on the airway bill which says that you will be responsible for any import duties due when the package is delivered in the UK.

    If you do not do this, we will refuse to accept the package, as TPOTY cannot be responsible for paying import duties, and your package will be returned to you by the courier company.

    If you need to put a TPOTY telephone number on your courier's airwaybill, please write: 01728 669185. This will allow your courier to contact us if they have any problems with your delivery.

11. Return of prints:

    Prints will not be returned unless the entrant provides a return envelope and postage, as detailed below.

    Prints will not be returned until the judging is complete and the winners have been notified. We will return all images by the end of March 2013 and earlier if possible - it is a very time-consuming process so please be patient - and we don't send images out before 15th January 2013, to avoid the Christmas post when entries could easily be lost. We always respond to requests from photographers who need their images back urgently – but the return is a huge administrative task and one that cannot be rushed.

    If you would like your prints returned, please supply either a suitably sized and strong stamped addressed envelope or a return envelope (again, of the right size and strength) and payment for return postage.

    You may provide just one return envelope for all your entries, provided it's large enough and carries sufficient postage. Please make sure it's strong and reinforced as necessary to protect your images on their way back to you.

    Any prints which entrants do not want returned will be destroyed by the end of March 2013.

    UK entrants

    Please either put 'real' stamps on your return envelope or add the cost of your return postage to your entry fee. Please do not use 'Smart Stamp' or other computer-generated postage or Post Office printed labels, as these expire the day after they are printed, and will not be accepted by Royal Mail some months later, when the images are returned to you.

    International entrants

    If you who want your images returned, and you do not have access to British stamps, you should weigh your total package and determine the postage cost from the UK by visiting www.royalmail.com.

    Please add the cost of the return postage to your entry fee and tell us how much your return postage will cost. If you choose an option such as 'Air Mail Small Packet' (cheaper than usual Air Mail), or want a service such as International Signed For, please write this on your envelope and make sure you pay the appropriate postage costs. We will then add this postage to your envelope before returning your images to you. Please make sure that you include a suitably sized envelope (large enough to contain ALL your prints) for return - we cannot provide one for you.

    Returning prints by international courier - If you want your images returned by international courier, you must provide an airway bill for the return journey, clearly marked with the level of service that you require and clearly signed to show that you are responsible for the courier fees and for any import duties that may be payable when the package is received back into your country. If you do not do this we cannot return the package by courier.

12. Keeping YOU informed:

    If you provide us with a current email address when you enter, we'll keep you informed by acknowledging receipt of your entry and confirming return of your images.

    Please write your email address clearly - every year we have entrants who we're unable to email because their email address has been badly written! All entrants will be automatically subscribed to receive our newsletters by email. This allows us to keep you informed about the results of the awards. You are, of course, welcome to unsubscribe at any time. Your details will not be passed on to third parties.

13. Keeping US informed:

    Please remember to keep us informed should your contact details or email address change after you send your entry. If your address changes and you do not inform us, any prizes and/or your return entry will be sent to the address previously supplied.

14. Any problems with your entry?

    If you experience any problems, please contact us by email. We will reply to your message but please be patient.