Print Entries

How to enter prints:

Please follow these instructions carefully when preparing your prints. It is very important that we can quickly and easily identify them.

Eligible prints:  

We can only accept prints up 30cm (or 12 inches) on the longest side. IMPORTANT: Prints should be unmounted so please don't stick them onto card! Mounted prints will be disqualified. Good quality prints produced on an inkjet, or similar printer, are acceptable. You can produce your own prints or submit prints which have been printed professionally.

Labelling prints:

    Prints must be clearly labelled on the back. They must all carry the following information:

If you are having prints produced by a lab, and they are sending them direct to us, you will need to mail or email the captions to us, if the lab cannot caption the prints.

Packaging prints:
Each separate Portfolio or Young TPOTY portfolio, New Talent or One Shot must be sealed in a separate envelope. Please write the category name and your name and address clearly on each envelope. Please do not mix portfolios within the same sealed envelope. Mixed entries will be disqualified.

TPOTY Exhibitions & Journey books: 

If you wish your images to be considered for TPOTY exhibitions or for inclusion in the latest TPOTY portfolio book Journey or the TPOTY App, please also supply a CD, DVD or USB drive of your images (high resolution 300dpi), together with your print entry. These disks/USB drives will not be returned, but will be destroyed after publication. We will notify you in advance if your images are selected.

Entry fees: 

All categories can be entered multiple times except for New Talent, which can only be entered once. Each entry in a category will require a separate entry fee.

Calculate your entry fees and either send a cheque from a UK bank, made in GBP (£), with your prints or contact us and we will send you a PayPal invoice so you can pay your fees online. We also accept international bank transfers. If you wish to pay by bank transfer, please contact us for details.

Entry form:

You can download an entry form for your print entry here. Please print it out, complete it, and submit it with your prints.

Sending in your images:

Your sealed, labelled envelopes should be mailed together in one package, together with your entry form, an appropriate entry fee or proof of online payment and return envelope (if required). Please write your name and return address clearly on the back of the package. (Please also see the sections on Return of Prints and Sending by International Courier, below).

Entries should be sent to:

Travel Photographer of the Year Ltd
Broadway Barn
Monk Soham
Suffolk
IP13 7HB
England

Closing date

We will accept entries postmarked or sent by courier on or before 1st October 2018 and which arrive with us no later than 8th October 2018. Please don’t leave sending your entry until the last minute! 90% of entries arrive in the last week before the closing date so the earlier you send your entry, the easier and quicker it is to administer and prepare for judging. Any entries that come earlier really help us prepare for the judging quicker and also avoid a huge administrative task.

Sending prints, CD, DVD or USB Drive by international courier:

If you wish to send your entries by international courier, please follow these instructions:

IMPORTANT: Please either give NO commercial value for the package, or declare a very low value e.g. £5. If you must put a commercial value on the package, you must tick the box on the airway bill indicating that you will be responsible for any import duties due when the package is delivered in the UK. If you do not do this, we will refuse to accept the package, as TPOTY cannot be responsible for paying import duties and your package will be returned to you by the courier company.

Please include the TPOTY telephone number for your courier's airway bill: +44 (0) 1728 627752. This will allow your courier to contact us if they have any problems with your delivery.

Return of prints:

Prints will be returned by the end of March 2019, and earlier if possible. Returning images is a time-consuming administrative task and one that can’t be rushed. We do, however, always respond to requests from photographers who need their images back urgently. Any prints which entrants do not want returned will be destroyed by the end of April 2019.When you send in your prints please also supply a strong envelope of a suitable size, addressed to yourself. You can supply just one return envelope for all your entries, provided it's large enough Please make sure it's strong and reinforced as necessary to protect your images on their way back to you. We will contact you early in 2019 to confirm that you want your prints returned, tell you the cost of doing so, and send you a PayPal invoice to cover the cost.

UK entrants - Please either put 'real' stamps on your return envelope or add the cost of your return postage to your entry fee. Please do not use computer-generated postage or Post Office printed labels, as these expire the day after they are printed, and will not be accepted by Royal Mail some months later, when the images are returned to you.

International entrants - If you want your images returned, and you do not have access to British stamps, you should weigh your total package and determine the postage cost from the UK by visiting www.royalmail.com. Please add the cost of the return postage to your entry fee and tell us how much your return postage will cost. If you choose an option such as 'Air Mail Small Packet' (cheaper than usual Air Mail), or want a service such as 'International Signed For', please write this on your envelope and make sure you pay the appropriate postage costs. We will then add this postage to your envelope before returning your images to you. Please make sure that you include a suitably sized envelope (large enough to contain ALL your prints) for return. We cannot provide this for you. Returning prints by international courier If you want your images returned by international courier, you must provide an airway bill for the return journey, clearly marked with the level of service that you require and clearly signed to show that you are responsible for the courier fees and for any import duties that may be payable when the package is received back into your country. If you do not do this we cannot return the package by courier.

Keeping YOU informed:

If you provide us with a current email address when you enter your prints, we'll keep you informed by acknowledging receipt of your entry and confirming return of your images. Please print your email address clearly - every year we have entrants who we're unable to email because their email address has been badly written! All entrants will be automatically subscribed to receive our newsletters by email. This allows us to keep you informed about the results of the awards. You are of course, welcome to unsubscribe at any time. Your details will not be passed on to third parties.

Keeping US informed:

Please remember to keep us informed of any change to your contact details or email address. If your address changes and you do not inform us, any prizes and/or your prints will be sent to the address previously supplied. We also ask that you sign up for our newsletter as this is how we communicate with our entrants. We take data protection very seriously. Your data is stored securely and we never sell your data on or pass on to third parties, and you can unsubscribe at any time.

Any problems with your entry?

If you experience any problems, please contact us by email. We will reply to your message as soon as we can, but please be patient as the office is very busy at certain times of the year and especially around the closing date.