Information for Finalists

Many congratulations on being a finalist in the 2025 Travel Photographer of the Year awards. Please read all the information on this page carefully as it tells you exactly how to provide the items we need to consider your entry or entries in final judging.

Our final round of judging starts on 5th December. We must have everything from you by 5th December at the latest. This deadline will not be extended so If you have a problem meeting this date please contact us as soon as possible.

To view your shortlisted entry/ies, please FIRSTLY log into your account here:  https://competition.tpoty.com/wp/wp-login.php. Once logged in, click on the ‘My Entries’ menu item and scroll down the page to the My Shortlisted Entries section, where you will see your shortlisted image/s. Please note, if you are shown as shortlisted in a portfolio but can only see one or two images from that portfolio in your shortlist, those images have been shortlisted as potential best single images and we only need the files for these, not the full portfolio. But they will also be automatically eligible for Travel Image of the Year.

We now need you to provide the following:

1. THE ORIGINAL (RAW) FILES OF EACH SHORTLISTED IMAGE. This should be the image as you shot it, without any manipulation and with all metadata intact. We always check the original files to make sure that any manipulation that may have been done is within our rules. If you did not shoot RAW, but only shot jpeg original files, please also upload the original image(s) together with the images taken immediately before and after the shortlisted frame(s). Upload details appear further down this page.
2. HIGH RESOLUTION FILES OF EACH IMAGE LOOKING AS IT DID WHEN YOU ENTERED IT INTO THE AWARDS (largest possible files) – In order to print entries for our exhibitions and books we need the highest quality file possible, and these will be especially important this year as we check them for online judging. So please send the processed file from the RAW as a tif without downsizing. Please do not downsize your files – the larger the file, the bigger we can print the image if selected for our exhibitions. If you can only provide a jpeg, it should be the largest possible file. If the biggest file you have is small, please do not upsize, we will do that if necessary using professional rip software. Please make any adjustments to the image as you would wish to see it published, but please do not sharpen it. Upload details appear further down this page.
3. ONLINE CAPTIONS FOR EACH IMAGE – links to the forms appear further down this page.
4. YOUR FINALIST DECLARATION AND BIOGRAPHY – a link to the form appears at the end of this page

If you are a finalist in the HD video category only, you only need to submit your finalist declaration and biography – link at the bottom of this page.

SUPPLYING THE IMAGE FILES:

Naming your images and folders: Please put your RAW/original files and the high-resolution files in folders named by category. If the images in a portfolio are to be viewed in a specific order please put 1, 2, 3, 4 etc. in the file names. File names should be your initials, file name and order number For example: Folder name – Cultures Image names – JS-filename-1

One you have gathered all your RAW/original files and the high-resolution files together in folders for each category you are shortlisted in, put all those individual category folders into a new folder which you must name with your own name (for example ‘John Smith’).

PLEASE THEN ZIP THE FOLDER

Your Check list

• Create a folder title “your name”
• Create a folder for each category which you’re shortlisted in
• Name your files with your initials, the file name and the order number
• For each category, add your Hi Res and Raw files to the relevant category folder
• Put all your folders into the folder named after you
• Zip this folder
• Upload to the TPOTY Vault for final judging

Uploading your folder: Upload your folder to the TPOTY 2025 image vault link: TPOTY 2025 Vault

If you have trouble uploading folders, please make sure you have zipped the folder and then upload. If that fails, please send via WeTransfer or similar file sharing service to chris@tpoty.com

You will know that your upload to the image vault has been successful when you see an image like the one shown below. If you cannot upload your images and would prefer to send on a memory stick, please see the instructions further down this page.

SENDING FILES ON MEMORY STICK INSTEAD?

Please do NOT email these big image files to us, as we will not be able to receive them. If you would prefer/need to send the image files on a memory stick, you can do so but there is an earlier deadline for these: the memory stick must arrive by 2nd December at the latest. Please mail it to: Chris Coe, Travel Photographer of the Year, 20 Yew Tree Courtyard, Framlingham Rd., Earl Soham, Suffolk IP13 7HB, UK.

SENDING BY COURIER

If you are sending by courier and need a phone number for us for the courier, please give them +44(0)7540 725821.Please do NOT send to the 20 Yew Tree Courtyard address that appears in the ‘Contact Us’ section of this website. That is simply a storage office now and nobody will be there to receive your package.

DEADLINE FOR FILES ON MEMORY STICK: 3rd December 2025

DEADLINE FOR UPLOADED FILES: 5th December 2025

PROVIDE YOUR CAPTIONS

For four-image portfolios – Adventures & Experiences; Culture, Heritage & Beliefs; Landscape, Weather & Climate; Wildlife, Sealife, Birdlife (full portfolios only – for best single images, see One Shot categories below) – or for Young TPOTY:

Captions for 4 image portfolio & Young TPOTY

For Rising Talent

Rising Talent captions document

Rising Talent additional information form

For the One Shot categories – Green Planet; Slow Travel; Travel in Monochrome; Travel Portraits, or for Best Single Images in Adventures & Experiences; Culture, Heritage & Beliefs; Landscape, Weather & Climate; Wildlife, Sealife, Birdlife.

Captions for One Shot categories & best single images

SUBMIT YOUR FINALIST BIOGRAPHY AND DECLARATION

This is very important – without a completed declaration we cannot take your finalist image/s through to the last stage of judging